General Information

The exhibition will be held at the Himalayan Garden & Sculpture Park in North Yorkshire during its open season for 2025 and will be set alongside its permanent collection of 90 outdoor sculptures and land art.

Eligibility

Submissions of work are invited from visual artists working in any medium suitable for an outdoor environment. Work must be of the artist’s own creation and contain a statement about the artwork.

Restrictions
Robust enough for outdoor display. 
Need to supply own base/stand if required
No cement fixing into ground
Consideration to decommissioning

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Submission Procedure

Submission is by online entry through the OESS only.

Please note the images and descriptions entered on your application will be used for the online gallery, please make sure names, titles and prices of your pieces are correctly entered on your application.

Pricing

Works may be for sale or not for sale - with buyers dealing directly with the artist concerning payment. There is NO commission to pay on a sale to the organizers.

All pieces (including those sold) must stay in situ until the end of the exhibition on Sunday 2nd November, 2025.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected. Once selected, the Himalayan Garden will contact you to discuss installation requirements within the garden & park. 

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and the organisers will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Artists are responsible for the delivery and collection of their work and help will be provided with installation within the garden. All packaging materials must be removed after delivery and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into. I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers and associated organizations for promotional and publicity purposes.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please print out this information for reference to prevent unnecessary enquiries.

General Information
The exhibition will be held at the Mall Galleries, The Mall, St. James, London SW1.

Eligibility
Submissions of work are invited from visual artists working in any medium which demonstrate evidence of drawing.

Artwork Types
The SGFA exists to promote fine art drawing skills, to this end the selection committee will be looking for strong evidence of drawing in the work submitted.

Work that is eligible for submission includes: Drawings in any medium, monochrome or colour - pencil, coloured pens and pencils, pen and ink, pastels and oil pastels, charcoal, conté or any of the forms of original printmaking. Any work based on photographs must have the photographer's permission.

Size of Pictures based on outside frame measurements:
Pictures up to 65 cm x 65 cm count as 1 work = £20.
Pictures between 65 cm x 1.30 m count as 2 works = £40 (largest dimension)
Pictures over this size count as 3 works = £60 and are at the Council's discretion.
Please select the entry number accordingly at the start of the entry process to make the correct payment. Oversized artworks submitted with incorrect payment will not be hung.

Any original artwork which demonstrates evidence of drawing by hand: - original printmaking, watercolours, acrylics, oils and 3-Dimensional work.

Restrictions
Work that is NOT eligible includes:

Digital imagery generated by computer.

Giclee prints and all other reproductions and facsimiles.

Work shown previously at Mall Galleries.

Work that is more than three years old.

Any work that might infringe on copyright law or is an identifiable reproduction of another’s composition (regardless of media) even with copyright waiver, or if the permission of the artist has been obtained.

All work must be for sale.

Pricing for framed work must observe minimum prices: Paintings and drawings £300; edition prints £180

Instructions for selected framed work

All framed work must be presented unpacked, labelled and ready for hanging.

Work must be labelled on the back in BLOCK CAPITALS with: Name of Artist, Title, Medium, Price.

Framing must be robust and sealed.

All metal attachments must be removed before delivery. Works should be sufficient to withstand mirror plating for hanging purposes. There should be no projections whatsoever from the back or front of the works. This is to prevent damage to other works. 

Metal frames and clip frames are inadmissible. Elaborate framing and/or coloured mounts are not acceptable.

All framing must be of a professional standard and without damage. Backing boards must be taped in place.

The SGFA reserves the right to reject any work which has framing unsuitable for hanging, or is presented in an unacceptable condition.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Pricing
Work selected for exhibition must be for sale. Commission of 40% will be charged for non-member sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Mall Galleries. 

Hand-in will be on a Saturday at the stated times. 

Courier deliveries will also be accepted on the Friday before hand-in.

The gallery will no longer accept early deliveries of work as there have been problems with tracing work at the hand-in and hang. If artists are unable to deliver or collect their work on the day, they will need to make their own arrangements with Art Moves of Chelsea, where there will be a charge for storage and delivery/collection. Contact Sharon at Art Moves of Chelsea, Chelsea Self Storage, Blantyre Street, London, SW10 0EQ, for details.  Tel: 020 7352 7492.

All packaging materials must be removed after delivery as no gallery storage is available for this, and brought back at collection. 
Work not collected at the stated times will be transported to Art Moves of Chelsea and subject to a weekly charge. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Work must not have been exhibited previously in London.

Works should not be larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Acceptable media: Painting, sculpture, drawing and original prints.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists: 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £300, except for prints – framed £180, unframed £120. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Works must have been completed within the last two years and should not have been previously shown in London.

Works should not be larger than 240 cm high and 150 cm wide including the frame. The Selection Committee has the right to exclude paintings that are over this limit.

All works must be an original creation by the artist.

Acceptable media: Watercolour or water-soluble mediums including watercolour, acrylic, ink or gouache (excluding water-soluble oils) on any appropriate support.

Please specify the type of support (for example paper, board, wood, parchment, etc) as well as the medium.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

All paintings must be well presented, and should be suitably framed (no metal or clips frames are permitted) and glazed with picture glass (except in special circumstances as below, or by prior arrangement with the RI).

Glazing in perspex and other similar transparent acrylic materials may be accepted, but only on works arriving from abroad or large works in frames exceeding 100 cm on the longest side.

All works submitted to the exhibition should be framed unless there is a genuine aesthetic reason for the work to remain unframed. If entering unframed work, please indicate it will be unframed in the artwork description. Artists entering unframed work do so at their own risk.

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Institute. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, not as shown online, or in the opinion of the Selection Committee as not being in the spirit of watercolour painting, then these will be withdrawn. All withdrawn artworks will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £350.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists.

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of four works each, from which up to three works per artist may be selected.

The Society welcomes paintings, drawings and original prints - including digital/iPad prints. Sculpture and photography are not admissible.

Works should be based on a sitting or study of the human figure from life. We understand that artists may use photographs for assistance but the primary source should be from life.

Works must have been completed in the last three years and not been exhibited in London previously.

Works should not be larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Membership

Any artist is eligible to apply to become a candidate for membership of the Society, provided their work is selected into the annual exhibition and they have registered their intent to apply.

To find out about the application process and the roles and responsibilities of membership, please read more here.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists: 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

For an outline of the submission and selection process, please see ‘How to Submit’ (above).

If works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

Although the exhibition is an excellent opportunity to sell work, works may be listed as not for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

If for sale, work must have a minimum sale price of £300 (framed prints: £180, unframed prints £120 - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

KEY DETAILS 

Artists may submit up to TWO works in any size and in any fine art media. 

All works submitted for exhibition are considered by the Annual Exhibition Hanging Committee whose decision to accept or reject is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection. 

No reproductions of original work and no works that have previously been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Artwork, including editioned work, cannot be included in any other exhibition during the opening dates of this exhibition. This includes in online/virtual exhibitions. 

Applications should be from living artists and works must have been completed in the last 8 years. 

Applied art is not accepted. No work made from ivory or involving the use of ivory will be accepted. 

The judging process involves an online pre-selection phase followed by the delivery of pre-selected works to the RSA for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls. 

There is also the opportunity to submit work as a solely online presentation by answering YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection, and this opens up an opportunity for more experimental practices, for example documentation of site-specific work or extended digital video content. 

ONLINE APPLICATION 
Deadline: Thursday 6 February 2025, 5pm 

Artists must register and submit their work online at www.royalscottishacademy.oess1.uk. 

Applications must be completed before the deadline. After 5pm, 6 February 2025 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details. 

ONE image per work is required, however up to three images showing different angles or details can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB. 

An Entry Fee (inclusive of VAT) is required for each work: 
Artists £20 per work / Students and under 26s £10 per work 

Secure payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline. 

Each work included in the final exhibition is also subject to a £10 hanging fee to be paid online at Pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee on collection of the work at the end of the exhibition and works submitted as online only will not be required to pay this fee. 

SELECTION AND HAND IN 
Pre-selection results: Friday 7 March, from midday 

Artists must log back into their account on the submission site to find out if works have been pre-selected. A notification email will not be sent out and it is the artist's responsibility to log in and check on the day. 

Hand in for pre-selected work: Friday 18/Saturday 19 April, 10am-4.30pm 

Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL. 

Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outside the stated hours. 

Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. Delivery on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot. 

Final selection notification: Wednesday 23 April, from midday 

Artists must log into their account to find out if their work is included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect until the end of the exhibition, with the exception of large or fragile works which we may request collection of due to space limitations or for the safety of the work. 

No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council. 

Artwork Labels 

Artwork labels will be posted to pre-selected artists and will also be available at the RSA on hand-in days. 
Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public. 

Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, artwork title and price. 

Failure to comply with these requirements in full can lead to rejection of the work. 

COLLECTION OF UNSOLD WORK 
Collection: Wednesday 11 - Saturday 14 June, 10am-4.30pm 

We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is vital that artists uplift their works on the dates given. 

Any works not collected will incur a storage fee to be paid by the Artist. After TWO WEEKS the work will become property of the RSA and may be disposed of. By completing the online registration process, the Artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA. 

DELIVERY AND COLLECTION 

If you are unable to hand in your work in person, you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available. 

• Van GoGo2: vangogo2@gmail.com (Edinburgh, Glasgow, the Borders) 
• Paul Gilzean: pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife) 
• McAdie and Reeve: mcadie-and-reeve.co.uk (Orkney) 
• Irish Art Services: irishartservices.com, info@irishartservices.com, +353 63 849 51 (Ireland) 
• Aardvark Art Services: aardvarkartservices.com, info@aardvarkartservices.com, 01253 794 673 (UK) 
• ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK) 
• Art Cargo: artcargo.co.uk, +44 (0)75 88 48 43 64 (UK) 
• Picture Post - picture-post.webnode.com, info@picturepostcompany.co.uk (UK) 
• Central Link Couriers - central-linkcouriers.co.uk (UK, Europe) 

It is the artist's responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping. 

The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the artist arrange suitable insurance. 
 

FRAMING AND GLAZING 

Framed and unframed works are accepted. For safety reasons, frames should have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated as standard by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted. 

Unframed paper works must come with hanging instructions and are submitted at the artists own risk. 

PRINTS 

Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted. If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form. 

SCULPTURE/3D WORK 

Plinths or shelves for sculptures must be supplied by the artist with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the Artist.

Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds. Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested. Composite work must be accompanied by clear instructions for assembly and all parts must be clearly labelled.

ELECTRONIC MEDIA 

For the purpose of selection, Artists submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process. 

As standard, selected film work will be shown in a repeating showreel with other film works using the RSA's own projectors and speakers. If the A/V work is intended to be shown separately on a TV monitor, or is not able to be displayed on the showreel for a specific reason, the Artist must supply the necessary A/V equipment (plus any plinths/shelves required). Set up and running instructions must also be supplied and all equipment must be PAT tested. 

SALE OF WORK 

All work should be for sale (exceptions may be made for installation and film work). 

All sales are subject to 40% commission + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT. 

The price of work given on the online submission form and labels is the total price payable by the purchaser, i.e the wall price. The RSA will not add commission costs on for you. 

Where editions of works (prints, casts, etc.) are available for sale, Artists must enter the appropriate information (framed/unframed prices, number in edition, number available for sale) on the online submission form. The Artist must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium). 

For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged. 

Artists will be notified of any sales prior to the collection dates and payment will be made by bank transfer around one month after the close of the exhibition. In line with GDPR the buyers details cannot be passed on to the Artist. 
 

COPYRIGHT 

Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her/their heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the Artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction in any catalogue, poster, website or other promotional material in connection with the exhibition. 
 

CARE OF WORKS 

If a work is lost, damaged or destroyed during the exhibition period, the RSA shall notify the Artist immediately and shall be liable to pay the Artist the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates. 

Fragile works must be appropriately labelled and unframed mounted prints/photographs must come with corner protectors. Unframed 2D works, works of a temporary or ephemeral nature, and works intended to be handled by the public will remain at the risk of the artist and may not be covered by insurance. Works will be assessed for condition on delivery to the galleries. 

OPENING TIMES AND EVENTS 

An opening event will be held the at the RSA on the evening of Friday 2 May (exact time TBC). All pre-selected artists will receive a plus one invite link to this event upon notification of pre-selection and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all artists will be able to RSVP/attend. No additional invites will be available. 

The exhibition will be open to everyone for free from Saturday 3 May to Sunday 8 June, Monday to Saturday 10am - 5pm, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time. 

By completing the online submission process for the RSA Annual Exhibition - Open Art 2025, the Artist acknowledges that they have read, understood and accept the Terms and Conditions laid out in these Regulations.

These Regulations can be viewed as a PFD here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-art/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

WORK DETAILS 
Architects may submit up to TWO works of any size. Work may be submitted in any suitable medium, including drawings, schematics, digital imagery, photography, models, video work etc. One work may include multiple, related parts.  

• 2D work: Drawings may be preliminary sketches, or other details which illuminate the development of the project. Submissions in the form of photographs should be associated with explanatory drawings of the scheme (not necessarily on the same panel). Should a scheme be illustrated on more than one panel it can be recorded as a single submission provided it appears as a coherent work. Any titles or descriptive panels on works should be discreet. Any framing and any glazing must comply with the Regulations (see below). Clip frames are not accepted.
• 3D work: Submission of models and other 3D work is encouraged. Plinths/shelves/display cases MUST be supplied by the architect and brought along with the pre-selected work on the hand-in days.
• Covers: The RSA recommends that models are encased in glass/Perspex. Models can be submitted uncovered, however this is done so at the Architect’s own risk.
• 3D Animations/video work: All AV equipment must be supplied by the architect and be PAT tested.

All works submitted for the exhibition are considered by the RSA Annual Exhibition Hanging Committee whose decision to accept or reject is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection. 

No works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Work may not be included in any other virtual exhibition during the opening dates of this exhibition. 
The judging process involves an online pre-selection phase followed by the delivery of works to the RSA for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls. 

There is also the opportunity to submit work as a solely online presentation by answering YES to ‘My work is solely an online presentation’ during the application process. These works will only be considered for online selection and this can open up an opportunity for more experimental practices, for example documentation of site-specific work or extended digital video content.

ONLINE APPLICATION PROCESS 
Deadline: Thursday 6 February 2025, 5pm  

Architects must register and submit their work online at www.royalscottishacademy.oess1.uk. 

Applications must be completed before the deadline. After 5pm, 6 February 2025 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details. 

ONE image per work is required, however up to three additional images showing different angles can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB.

Architects may use the ‘Artwork Description’ section in the application to give a succinct overview of the work and any information about the display that may require further explanation.

An Entry Fee (inclusive of VAT) is required for each work:  
Architects £30 per work / Students and under 26s £10 per work 

Secure payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline. 

Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by Stripe on notification of pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee.

SELECTION AND HAND IN 
Pre-selection results: Friday 7 March 2025, from midday 

Architects must log back into their account on the submission site from midday on 7 March to find out if works have been pre-selected for the exhibition. A notification email will not be sent out and it is the architect’s responsibility to log in and check on the day.

Hand in for pre-selected work: Friday 18/Saturday 16 April 2025, 10am-4.30pm 
Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL. Architects may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outwith the stated hours. 

Due to extremely limited vehicle access at the building, arrivals must be staggered and times strictly adhered to. Delivering on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 23 April 2025, from midday 
Architects must log into their account to find out if their work has been included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and will not need to be collected until the end of the exhibition (see dates below), with the exception of large or fragile works which we may request collection of due to space restrictions and safety. 

No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.

Labels 
Labels will be posted to pre-selected Architects and will also be available at the RSA on hand-in days. 

Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For models or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public. 

Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work with the Architect’s name. 

Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF WORK 
Collection: Wednesday 11 - Saturday 14 June 2025, 10am – 4.30pm 

We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is extremely important that work is uplifted promptly on the dates given. 

Any works not collected will incur a storage fee. After TWO WEEKS the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council. By completing the online submission process, the Architect accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.

DELIVERY & COLLECTION  
If you are unable to hand in your pre-selected work(s) in person then you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.  

• Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
• Paul Gilzean -  pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
• McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)
• Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
• Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
• ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK)
• Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
• Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK)
• Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)

It is the architect’s responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.  

The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the architect arrange suitable insurance. 

FRAMING AND GLAZING 
Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated by the RSA hanging team as standard. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted. 

Unframed paper works must come with hanging instructions and are submitted at the Architect’s own risk.

PRINTS 
Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted. If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form.

MODELS/3D WORK 
Plinths/shelves etc. for models and 3D work must be supplied on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the architect. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds. Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested. A composite work must be accompanied by clear instructions for assembly.

ELECTRONIC MEDIA 
For the purpose of selection, Architects submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process. 

Pre-selected architects must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.

SALE OF WORK 
Work should be available for sale where possible. 

All sales made from the exhibition are subject to 40% commission + VAT (charged on the amount of commission only). Architects registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT. 

The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you. 

Where editions of works (prints, casts, etc.) are available for sale, Architects should enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The Architect must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium). 

For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the Architect to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged. 

Architects will be notified of any sales prior to the collection dates and payment will be made by bank transfer around one month after the close of the exhibition. In line with GDPR the buyers details cannot be passed on to the Architect.

COPYRIGHT 
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the architect or his/her heirs and assigns. By submitting work, unless contacted by the architect in writing to say otherwise, the architect grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.  

CARE OF WORKS 
If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the architect immediately and shall be liable to pay the architect the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.   

Fragile work must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the architect and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

OPENING TIMES AND EVENTS
An opening event will be held the at the RSA on the evening of Friday 2 May (exact time TBC). Upon notification of pre-selection, all exhibitors will receive an invite link for 2 people to attend this event and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all exhibitors will be able to RSVP/attend. No additional invites will be available.  

The exhibition will be open to everyone for free from Saturday 3 May to Sunday 8 June, Monday to Saturday 10am - 5pm, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time.

By completing the online submission process for the RSA Annual Exhibition - Open Architecture 2024, the Architect acknowledges that they have read, understood and accept the Terms and Conditions laid out in these Regulations. 

These Regulations can be viewed as a PDF here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-architecture/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Eligibility
Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar). Work previously exhibited at the Mall Galleries is not permitted. Work exhibited in the recent SBA online exhibition is permitted.

All work must be original and not copied. However, work copied from a photograph will be allowed provided the photographer is credited and permission has been given by the photographer to use the image as reference.

Submission Procedure
Submission is by online entry only.  The maximum number of entries per artist is six.  Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected. 

Pricing and Commission
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work over 40cm on the longest length. 

Commission is payable to the Society as follows:

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

Once work has been submitted online to the SBA via the OESS entry system, any sale then made before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

Overseas artists, if your work is sold at the exhibition you have a responsibility to register and account for UK VAT with HMRC. See our website for more information. 

Measurements
You must provide the framed measurements of the work in centimetres.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers and our curators.

Image Quality and Framing
It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  

The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance. Work framed with clips is not admissible. 

Acrylic ‘glass’ may be used for oversized work and for work submitted by overseas artists, as supplied by a framer, and it must be of good display quality and be free from scratches and be as scratch resistant as possible. Artglass or similar which minimises reflections is acceptable.

Please remove any fittings and rings from the back of your frames.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.
 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times. Work not collected at the stated times will be subject to a daily charge of £10.

Exhibition Catalogue
All exhibitors will have their painting/s displayed in the catalogue for the show. SBA members only will be entitled to a catalogue free of charge when visiting the show on production of a membership badge.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following :

• The decision of the Selectors on all matters Is final and no correspondence will be entered into.
• I understand that the Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise the Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by the Organisers, the Gallery and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and the work submitted is wholly of my own creation.
• I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Non-members:

Maximum number of submissions permitted = 3

1 Submission : £15

2 Submissions: £30

3 Submissions: £45

4 Submissions: £60

5 Submissions: £75

Artist, Associate Members

Maximum number of submissions permitted = 5

FREE – cost of submissions included in Membership subscription - Please ensure you are a VAS Member with an upto date subsciription. 

Professional Members :

Maximum number of submissions permitted = 5

FREE – cost of submissions included in Membership subscription. Please ensure you are a VAS Member with an upto date subsciription. 

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Non-members will be charged £15 per submission and can submit up to five works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS members.
• A One-Off £15 Hang Fee, is charged per artist for both Members and Non Members that are exhibited at Dalkeith. Payment must be made by Tuesday 13th August 2024 at 6pm.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work that has been shown in the Dalkeith Palace previously or shown in VAS RSA Then or Now (2024) Exhibitions should not be submitted.

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier. VAS is unable to assist with the shipping and collection of your work.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details on the assumption the piece will be shown in the exhibition..

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery. This assement is to ensure that the work is exhibition ready, and is neither damaged or not reflective of what was submitted. In the unlikely event that their are works  not included in the final selection should be uplifted from Dalkeith galleries on the date detailed in your notification email. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. 

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link we will not take cash or paypal.

All wall works should come ready to be hung upon the traditionally gallery chains avaliable. 

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email development@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. The work must arrive no later than Monday 12th August 5pm at the latest.

IMPORTANT:
 

There is not a lift on site at Dalkeith Palace, if you have acess requirements please email development@visualartsscotland.org

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 30% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS does not have any plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
Our Annual Printmaking Competition highlights wide range of printmaking techniques, honoring excellence in contemporary and traditional practices.

There are three stages to the application process:

1. Submit your application to the OLIST Site.
2. Successful applicants will be chosen and included in a 10-week virtual and physical exhibition at our beautiful Art Gallery, located in the Ironbridge UNESCO World Heritage site.
3. Prize Winners will be announced at the exhibition opening evening held on the 7th September.
    

Eligibility

• Printmakers must reside in the United Kingdom
• Submissions must be one of the following Printmaking methods:

          Intaglio: Drypoints and all types of etchings including: Aquatints on copper, zinc, steel, and aluminum 

          Mezzotint

          Photo-Etching: Solar plate, Dry Film, Photogravure, Photo Emulsion

          Collagraphs: Collage, card cut-out, carborundum, and Tetra-pack.

          Relief Plates: Lino, woodcut, woodblock, multi-plate, and reductions.

          Monotypes and Monoprints

          Lithography

          Mokulito

          Viscosity Printing

          Letterpress

          Gelli Plate Printing

          Cyanotype

          Silkscreen

          Gyotaku Printmaking

          Botanical Transfer Printing

          Printmaking Collage (Using any of the above Printmaking Processes)

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions...
 

Pricing
Work selected for exhibition will be expected to be for sale. 40% Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 
 

Communications
All communication will be by email or via the online login process. Applicants will be required to log in to the OLIST after the 12th July 2024 to see if they have been selected for the Exhibition and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 
 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 
 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition, storage, or transit.

Delivery and Collection:

• Artists are responsible for delivering and collecting their work from the Gallery.
• All packaging materials must be removed after delivery, as no gallery storage is available. These materials must be brought back for collection.

Using an Overnight Courier:

• Ironbridge Fine Arts can accept artwork deliveries via overnight courier service such as Royal Mail, DHL, FedEx, Mail Chimp, Parcel Hero, APC etc.
• Ironbridge Fine Arts will unpack the items upon arrival; however, packaging cannot be kept.
• If your artwork is not sold during the exhibition, Ironbridge Fine Arts can package the item for a fee of £12. You will need to arrange your own courier for collection.
• Alternatively, Ironbridge Fine Arts can package and deliver your artwork to a UK address for a total cost of £26.

Important:

• Artwork not collected at the stated times will incur a daily charge of £10.
• Any uncollected work will be disposed of after one week.

Labels
Artists must download a completed application form and completed labels from OList Login to attach to their selected artworks when delivering artworks

Can the application be completed by a 3rd party?
Applications can be completed by a third party however you must have the artist's permission and the Artist must still be alive.

Does a Tryptic/diptych count as a single entry? 
Yes, diptych and triptychs can be entered as a single entry. For the image of the work submitted please ensure this shows the full piece not just a single part. If work is selected for exhibition/competition finalist then please provide a diagram along with the artwork showing the hanging order for our curation team.

Are Giclee Prints of Fine Art Reproductions accepted?
All work must be the Original work and not a Fine Art Reproduction, Giclee Prints, or Photographs.

Helpful Hints for Photographing Your Artwork.

• We highly recommend having your work scanned to create a high-resolution digital file for entering the competition.

If photographing your artwork: 

• Photos can be taken framed or unframed however photos are best taken prior to any glazing to avoid reflection
• Avoid harsh and bright lights that wash the workout or cause shadows and distort the image. Natural daylight works the best; try placing your work next to an open doorway
• Always photograph the work straight on and in perspective such as standing above the work and looking squarely at the work. Do not submit images of work with a distorted perspective as this does not give a clear or true representation of the work.
• Use a tripod with your camera to stabilise the image and avoid movement/blurring of the image.
• Do not manipulate or edit the photos – If work is digitally enhanced it is not a true representation of your work. If it is apparent that work has been manipulated digitally compared to viewing the original Artwork it may be refused from the biennale and entrance fees will not be refunded.

What type of file can be uploaded and what size should it be?

The image uploaded must be either a JPEG file or PNG and must be between 1 and 4 MB

Is there a maximum Artwork size and does this include the frame?

The maximum Artwork size accepted is 70cm x 70cm (including the frame). The image dimensions entered in your application must be the final frame size including Height, Width, and Depth.

Will the work be shown online as well as in the physical exhibition?

All successful work will be shown online in a virtual exhibition as well as the physical exhibition. 

Can extra or alternative work be handed in for the exhibition?

No only work that has been submitted and successfully accepted can be given for the exhibition, we cannot take any alternatives or additional pieces.

Framing Stipulations

The work must be framed to a minimum of Level 2 Conservation level using a minimum Level 2 conservation level materials and processes – to find a Fine Art Trade Guild-approved framer you can visit https://www.fineart.co.uk . Frames must be free from bits under glass, blemishes, dinks or marks. Framing fixtures must be D-rings and cord, strap hangers, or Mirror plates. The gallery curators can change these fittings so they are fit for purpose and you may not get the original fittings back.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

If you need any technical support when entering the competition please contact lori@oess.uk with your questions and include any relevant screenshots. Lori will get back to you as soon as possible to help resolve the issue.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

**Royal Ulster Academy of Arts**   
43rd RUA Annual Exhibition - Call for Entries 2024** 

### Overview 
Founded in 1879, the Royal Ulster Academy of Arts (RUA) is Northern Ireland's largest and longest-established body of practicing visual artists. One of its founding principles was to hold an annual exhibition featuring works from both members and non-members of merit. Now in its 143rd year, this event remains a highlight of the Northern Irish arts calendar. The 143rd Annual Exhibition will be held at the Ulster Museum, Belfast, from 18th October 2024 to 6th January 2025. 

### Eligibility 
- Open to visual artists working in all mediums: painting, drawing, original prints, photography, video, textiles, ceramics, sculpture. 
- Artists must be over 18 years old. 
- Work must have been created between 2022 and 2024. 
- Work previously exhibited in Northern Ireland will not be accepted. 
- The RUA reserves the right to reject work believed to be in breach of copyright. 

### Submissions 
- **Entry Deadline:** 19th July 2024, 2 PM 
- **Pre-Selection Notification:** 22nd July 2024 
- **Final Selection Notification:** 12th August 2024 
- Submissions should be made online. All entries must be less than 2 meters in any direction, including the frame. There is no minimum size limit. 
- Sculptures outside these dimensions may be considered but could be restricted due to weight. 

### Important Dates 
- **Open for Entry:** 1st March 2024 
- **Delivery of Artwork:** 4th August 2024 (courier delivery on 5th and 6th August 2024) 
- **Handback Day:** 1st September 2024, 10 AM - 4 PM 
- **Exhibition Open to the Public:** 18th October 2024 - 6th January 2025 
- **Collection of Unsold Work:** 7th and 8th January 2025 

### Prizes and Awards 
- **£1,000** - Best in Show (Open Submission) 
- **£500** - Landscape Award (Gormleys Fine Art) 
- **£500** - Drawing Prize (BradburyArt) 
- **£500** - Textile Prize (ArtTalks: ArtWalks) 
- **£500** - Photography Prize (Errigle Inns) 
- **£500** - Watercolour Prize (Ulster Watercolour Society) 
- **£500** - Portrait Award (Ross's Auctions) 
- **£500** - Sculpture Prize (Hamilton Architects) 
- **£500** - Video Art Prize (WEX Photo/Video) 
- **Residency in France** (Hambly and Hambly) 

### Entry Pricing 
- **First or Single Entry:** £20.00 
- **Up to 2 artworks:** £35.00 
- **Up to 3 artworks:** £50.00 

### Image and Video Submissions 
- **Images:** JPG or PNG, max 5MB. 
- **Video:** Single-channel, max 20 minutes, provide a URL (e.g., Vimeo or YouTube). Password-protected submissions must include the password. It is the artist's responsibility to ensure that all video works entered have the appropriate copyright clearances for both music and visuals, permitting their display in a public space

### Pricing and Sales 
- Selected work must be for sale. A 30% commission will be charged by the RUA, and VAT must be included if applicable. The minimum price of artwork is £200. 

### Delivery and Collection 
- Artists are responsible for the delivery and collection of their work. All packaging materials must be removed after delivery and brought back at collection. 
- Work not collected on designated days will be subject to a storage charge. 
- **The RUA strongly advises against postal submissions and does not accept liability for damages to works during transit or while on the premises.** 
- **The RUA will not pack and label work for collection by couriers at the end of the exhibition.** 

### Agreement 
By submitting work, artists agree to the following: 
- The decision of the Selectors is final. 
- The RUA reserves the right to amend exhibition arrangements and terms as necessary. 
- Artists authorize the use of their images for promotional purposes. 
- All information provided is true, and the work is the artist's original creation. 
- No refund of entry payments is possible. 

### Contact Information 
- **Exhibition Contact:** info@royalulsteracademy.org 
- **Location:** Ulster Museum, Botanic Gardens, Stranmillis, Belfast 

**Extra Offer:** BradburyART is offering a 10% discount with the code "RUA" until 31st March 2024. 

**Please Note:** Terms and conditions are subject to change as required by the RUA. 

**Terms and Conditions for the OESS system** can be found at the provided links.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at:

Town Hall Space, Windmill Lane Quarter, Windmill Lane, Dublin 2. D02 F206.

Plus

Online Exhibition

Eligibility
Submissions of work are invited from visual artists working/resident on the island of Ireland in any of the mediums as previously stated.

Submission Procedure
Submission is by online entry only. Please click on the link to our website and follow the instructions.

Restrictions
Please note works which do not conform to the size restrictions, overly heavy pieces or pieces that the Organisers deem unsuitable for exhibition may face possible rejection. 

Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging. 

Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

Maximum size 100 cm x 120 cm. 
 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale at the price stated in the submission and should not be available anywhere else at any other price for the duration of the exhibition. Commission is charged by the gallery at a rate of 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. The price should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and the organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to and from the Gallery. All packaging materials must be removed at delivery (no gallery storage is available for this) and brought back at collection.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

119th Bath Society of Artists Open Exhibition Prizes:

• Bath Society of Artists Prize (£2,000)
• Bath Society of Artists Runner up prize (£1,000)
• The Public Choice Prize (£600)
• Bath Society of Artists Young Artists Prize (£500)
• Bath Society of Artists Prize for a 3D work (£350)
• Bath Society of Artists Painting Prize (£350)
• Bath Society of Artists Drawing Prize (£350)
• Bath Society of Artists Print Prize (£350)
• Bradford Gallery Figurative Prize (£250)
• St Cuthberts Mill Works on Paper Prize (20 sheets of Saunders Waterford CP(NOT) 300gsm, (worth £165)
• Bath Artist Printmakers - The Wendy Batt Young Artist Printmakers Prize (3 months BAP membership worth £165)
• Meltone Gallery Small Picture Framing Prize – (£100 Gift Voucher)
• Pegasus Art Prize – (£100 Gift Voucher)
• Minerva Art Supplies Prize (£50 Gift Voucher)

Invited artist: Peter Randall-Page RA RSA RBS FRSS RWA.

Prize judges: Hamish Young RWA MRSS and Jon Benington, former Manager of the VAG. Judging of awards will take place on Friday 11th October 2024. Peter Slade will judge the Bradford Gallery prize and a representative of BAP will select their prize winner.

Entry Pricing and Concessions for non-members:

Standard:

• All submissions by online entry via OESS
• Maximum number of entries: 2
• Single entry £15.00
• Additional entry £15.00

Young Artists 25 years or under:

• Young artists may submit up to 2 works at £5 per work – please be sure to provide your date of birth, where applicable.

Terms and Conditions:

Submissions:

• Any UK artist may submit work.
• Entries may include paintings, pastels, drawings, editioned prints; mixed media, sculpture (but not photography, performance, or video). Digital prints and collaborative artworks maybe submitted (See Additional Information).
• Edition prints must be limited to maximum of 150.
• Exhibits must be original, the artist’s unaided work.
• Work should not have been exhibited at any previous BSA Open Exhibitions.
• All works must be for sale for a minimum of £100, except for unframed prints. There is no ceiling on sales prices.
• Prices must include the cost of the frame (where appropriate).
• The Gallery can only sell framed prints hung in the gallery, so cannot offer any additional framed prints for sale, only unframed ones.
• Works should not be larger than 183cm (6ft) along the longest dimension, (including frame if appropriate).
• Commission rate is 45% (Bath Society of Artists is not VAT registered).
• Printmakers will be responsible for the cost of a tracked delivery service when sending unframed edition prints to the buyer, which should be reflected in the sales price.
• Photos of submitted work need to be in jpg, jpeg or png format, be no more than 5mb file size and should not include the frame.
• A video of 3D work can be uploaded to either YouTube or vimeo and a link provided on the entry form.
• All work such a diptychs and triptychs, and complex/delicate 3D work may require special instructions for the hanging team (if selected) regarding layout to prevent errors or damage. This can be recorded on the entry form.
• Whatever is on the entry form will also appear on your labels and the catalogue (if selected), so please avoid using all capitals, unless essential.
• Please ensure your details are recorded accurately before confirming your application. If you decide to withdraw before the submission closes, then contact the Secretary who will arrange a refund.
• Incomplete submissions will be deleted after 5.00pm on 28th August 2024, so be sure to finish your entry or contact the Secretary/OESS if you are experiencing any difficulties.
• Refunds will not be permitted beyond the submission deadline.

Collaborative work:

• Collaborative artwork will be listed in the catalogue according to the surname of the first named artist.
• Each collaborative work submitted counts as one entry for each artist involved.
• A submission fee is payable for each collaborative work

Selection:

• First stage online selection will be carried out by a panel of BSA members.
• Final stage 2D Selection panellists: Guest selectors Lucy Austin RWA and Bryony Cox of White Chalk Gallery, Devizes, together with Katharine Wall, Curator of the Victoria Art Gallery, Malcolm Ashman RWA RBA PBSA and BSA members, Hilary Paynter, Patrick Hallissey, David Cobley, Sarah Godsill and Alex Nash.
• Final stage 3D Selection panellists: Guest selector Clare Day and BSA members Iain Cotton, Stephen Daniels, Olivia Clifton-Bligh and Holly Bennett.
• All works will be selected for the exhibition anonymously.
• Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results.
• The decision of Selectors on all matters is final and no correspondence will be entered into.

Notifications:

• Full details of artworks called for handing in days and/or work subsequently accepted for the exhibition, will be shown in the artists personal OESS online account.
• Once the exhibition in the Gallery has formally opened, all exhibiting artists will be allowed to enter the Victoria Art Gallery free of charge.

Fixings & Labels:

• There should be no projections of any kind on the back of work, except for the attachment of mirror plates.
• All 2D work accepted on handing in day must be fitted with mirror plates. Any work that cannot support the attachment of mirror plates, or another suitable fixture, maybe rejected. Wall hanging works should be framed or stretched on a support suitable for the attachment of mirror plates, if selected.
• Please be sure to put masking tape over the mirror plate screws before handing in your work.
• Check out this link for more information about sourcing and fixing mirror plates https://makingamark.blogspot.com/2015/10/how-to-hang-painting-using-mirror-plates.html
• Metal frames or unframed glass will not be accepted.
• Perspex boxes for wall mounted works are acceptable if instructions for fixing is provided.
• All works submitted must be correctly labelled - you can print out your labels by going into your account/What Next/Print Labels/ Download PDF/ and Print.
• Labels must be firmly attached to the back of all 2D work, and another attached by string to hang 6in/15cm over the front from the top, with artists name, telephone number, email address, title, and price of work.
• For 3D work, it is important to fix a label to the base of your work. If it is not possible to use a large label with all the information included above, then a clearly readable name and telephone number will suffice. In addition, a luggage type label with all the contact details, as above, tied onto string securely looped over the work would also be helpful. These stringed labels will be removed if the work is accepted into the gallery.

Delivery & Collection:

• Invited handing-in day work can be posted/couriered/hand delivered to the Gallery on either 4th or 5th October 2024. Work will not be accepted outside of those dates.
• Couriers need to report to the Gallery’s accessible side entrance in Bridge Street. Parking on the opposite side of Bridge Street to the Gallery is for dropping off only. Vehicles left for ten minutes or more, without a disabled parking badge, run the risk of a parking ticket.
• Work submitted on handing in days must be completely dry, sale worthy and if hung, ready to be collected by a prospective buyer at the end of the show.

Suggested couriers include:

• Artmove – Storage, Installation, Transportation, Hanging Fine Art
• Fine Art Movers UK Wide - Aardvark Art Transport Services - (aardvarkartservices.com)
• A S Elvin Transport Ltd 
• JD Art Transport
• 3Lanes - Art Transportation, Artists Studios, Online Gallery
• Van Go Art Couriers – Fine Art Couriers – Art Courier UK
• Fine Art Courier - Evo Logistics
• DPD Online | Send a Parcel (dpdlocal-online.co.uk)
• Same Day Delivery Bath | Avon Express Couriers (couriersbath.co.uk)
• Depart Art Logistics founder - Olly Bendall +44 7810 265634

• Sculptures should be both stable and safe to exhibit and if heavy (please not heavier than two people can easily manage), be provided with some means of easy transition across the Gallery floor.
• Physical handing in days are Friday 4th October for members and couriers and Saturday 5th October for non-members.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery.
• Artists who have one work hung and one declined will not be required to collect the declined work until the end of the show, thus saving unnecessary travel.
• Work to be couriered back to the artist must be collected by the artists’ representative on either of the handing back dates. Artists will need to contact the gallery in advance, so staff have time to pack up the work. It will not be possible to negotiate around these dates, as the gallery will need to have all artworks removed by close of day on Monday 13th January 2025. Contact  victoria_enquiries@bathnes.gov.uk

Insurance:

• Whilst the Exhibition organisers will take every possible care of works in the Gallery, they cannot undertake any responsibility whatsoever for any loss of, or damage to, works entrusted to them.
• All artworks submitted are at the artist owner’s risk. Artists are therefore advised to insure their works against all risks. 

Sales & Payments:

• There will not be a facility to purchase artwork online via the Victoria Art Gallery website this year.
• If an entered work is sold during the call to artists period, then a replacement work maybe entered. However, no swaps will be accepted if a sale occurs after 5.00pm on 28th August 2024. Equally, the entry fee will not be refundable after submissions have closed.
• Any private sale that occurs on or after selection day (and the notification of acceptance to hang) will incur the normal commission rate and must be paid for via the Gallery. This condition applies until the close of the Exhibition. In this situation, no substitution can be accepted.
• All sold artwork must remain in the gallery until the exhibition closes.
• Payments to artists, who sell their work during the exhibition, will be paid by the BSA once the appropriate BANES Council payment has cleared the BSA’s bank account (please allow up to three months).
• Where a collaborative work sells, payment in full will be made to the artist whose name is entered first on the online form.

Additional Information:

Data Protection:

The contact details you provide as part of your submission will be shared with appropriate staff members of OESS/BANES/Victoria Art Gallery/ Bath Society of Artists and as needed by buyers, for the purposes of showing, selling and delivery of all listed and purchased works from the gallery. Your information will not be shared with any other parties other than those already mentioned. By submitting work, you are also accepting these conditions.

Copyright/Intellectual property:

The copyright and all other intellectual property rights to works, will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist. The Exhibition organisers have the right to copy and/or reproduce works submitted and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of artworks, for general marketing or promotional purposes, and other related activities, including without limitation, the incorporation of images of artworks within promotional and marketing materials, catalogues, posters, or on Exhibition organisers websites and any social media site now known or hereafter devised.

Images:

• If taking a photo rather than using a professional photographer, take the photo in natural light (but not in direct sunlight – an overcast day is best if taking the photo outside) without using a flash and square on to the work. Ideally, use simple photo editing software to crop any background and frame. For three-dimensional work please take against a plain background or alternatively take a short video.
• The upload time of images may take a little time depending on your internet speed, so do give it time. If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as + = & “ ‘ etc.

Digital:

• Digitally generated works are admissible and may be presented in print form. We are not able to accept photography, performance, or video works.
• Editions of digitally generated prints are allowed in the same way as any other kind of print media eg lino, etching etc.  These prints should be executed using light fast archival pigment-based inks on high quality paper.
• Prints made with standard dye-based inks will not be accepted, because they fade very quickly.
• It must be stressed that we will not accept serial or singular reproductions of finished paintings, illustrations, or drawings. Specifically this refers to paintings, illustrations or drawings which have been photographed with the intention of selling an edition of reproductions of that original.
• Neither will it be acceptable to make a minor adjustment to an original painting, drawing or collage in order to enter it as a digital work.
• We acknowledge that any digital process requires a starting point and to this end, such works will inevitably contain elements of photography or scanned drawing, painting, or collage. The main emphasis of the work must be on the subsequent digital process for it not to be assessed as a reproduction of an original generated in other media. The only exception to this would be where an original work, sculpture, or painting, is photographed and the original is intentionally destroyed as part of a genuine creative process, such that the digital record is the only way in which the work exists. In this case, the individual work will be reviewed by the committee and each case considered on its own merits.
• Collaborative digital artworks may also be submitted under the same guidelines.
• The selectors’ decision in all regards will be final.

Bath Society of Artists:

For further information about the Bath Society of Artists, its members and previous exhibitions please visit www.bsaorg.uk or contact the Secretary by email at secretary@bsaorg.uk or call 07976 380147.

For information concerning membership, please see details provided under ‘Members’ and ‘On Membership’ on the website www.bsaorg.uk

Instagram: @bathsocietyofartists
Facebook: @BathSocArtists

Sponsors & Partners:

Bath Society of Artists would like to thank all those involved in making this exhibition possible.

In particular, we would like to thank our sponsors including:

• Victoria Art Gallery
• Meltone Gallery, Bath
• Pegasus Art Supplies UK
• Minerva Art Supplies
• St Cuthberts Mill
• Peter Slade, Bradford Gallery
• Bath Artist Printmakers

We also want to thank the following for their help and support:

• Invited artist: Peter Randall-Page RA RSA RBS FRSS RWA
• Guest selectors: Lucy Austin RWA, Bryony Cox of White Chalk Gallery and Clare Day
• Prize Judges: Hamish Young RWA MRSS, Jon Benington former Manager of Victoria Art Gallery, Peter Slade of Bradford Gallery and Bath Artists Printmakers
• Nathalie Levi & Katharine Wall and the staff at the Victoria Art Gallery
• Jacob Tindall and colleagues at BANES
• OESS
• Ralph Allen Press
• Together with all the volunteer member artists who have offered to take part in the selection process and assist in the gallery.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The South West Academy of Fine and Applied Arts invite submissions of work from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details. Submission is by online entry only. You can enter up to 6 works. The Selection panel may select up to a maximum of 4 works per artist. The exhibition will be held at the home of The South West Academy -  Kennaway House, Coburg Road, Sidmouth, Devon. EX10 8NG

Eligibility
Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. Please click on the link from our website at www.southwestacademy.org.uk and follow the instructions.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Restrictions.
All work should be clearly labelled with the artists’ name, title of work and selling price attached to a label on string attached to the rear of the work. Metal and clip frames are not acceptable. Work which is deemed as sharp or dangerous will not be exhibited. All 2D work should have exhibition quality cord securely attached to D rings on the back for hanging.

Artwork should be no more than 100cm in any direction for 2D work excluding textiles where 200cms long is accepted.

Artwork Types

• 2D work with a maximum size 1 metre in any direction including frame. Work beyond this size will not be exhibited. All work should be ready to hang with D-rings and cord attached.
• Sculpture not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
• Ceramics.  Small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
• Jewellery. Small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
• Glass. Small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
• Textiles. Works should not be wider than 100 cms wide and 200 cms long, be supplied with relevant means by which they can be securely attached to a wall. The TOP should be clearly marked.

Pricing
All work selected for exhibition will be expected to be for sale. SWAc commission is charged at 40%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. Minimum sales price, excluding editions of prints, £200 per work.

Communications
All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Please log in after 12 noon on Tuesday 8th  October 2024 to check the selection outcome. Failure to do so could result in work being withdrawn from the exhibition.  Please make a note of your login-details and password.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. All work preselected on-line will be entered directly into the exhibition as there is no final selection.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and Kennaway House will not accept liability for loss or damage occurring during the exhibition, storage or transit.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to Kennaway House. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 after the first day any work not uplifted after a week becomes the property of SWAc and may be disposed of as they seem fit including by way of sale. The administration of The Academy is not able to manage the return of artwork and it is the artists responsibility to collect during the specified period of time or to arrange and pay for a courier to collect on their behalf. The Academy will do its best to repack artwork for couriers but cannot guarantee this service or to be open during all courier operating hours. It is the artist’s responsibility to notify The Academy of collection  arrangements.

Framing
All 2D work should be framed and ready to hang with D rings and suitable cord attached. Box frames of not less than 3.5 cms in depth are acceptable. Metal and clip frames are not acceptable. Any work which is unframed, badly framed or arriving late may be excluded from the exhibition on the discretion of the selectors.

Labels.
Artists should attach a label with string to the reverse of 2D work or front of 3D work with name, title and exhibition sale price. This label should be attached such that the string will hang over the front of 2D work but not hang below once the label and string is placed behind the work.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final, including exhibition layout and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc and associated organisations for exhibition promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at the Custom House, Quayside, Exeter.  Arrangements to be notified.

Eligibility
Submissions of work are invited from visual artists working in any medium except digitally manipulated photographs (there is another award for photography, see NHS website). If submitting prints, these should be traditionally hand-worked, i.e. not digital (Giclee) reproductions.

Restrictions
The original work should not exceed 80cm longest dimension, to include the frame if any.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Entering
The information you give is kept on the OESS electronic record system and is accessible only to authorized staff. Personal data is held alongside the relevant images for copyright and acknowledgement purposes.

There is an entry fee of £10 for each work submitted. This will be collected online when you make your entry.

By entering a work into this competition, you will be confirming that:

-  it was produced in the last three years

-  it is your original work

- it does not infringe the copyright or other rights of any third party

JUNIOR CATEGORY

There will be a special prize for young artists in the age group 11 – 16. The entry fee for each work submitted will be £5. This will be collected online when you make your entry. 

Selection
The work will be judged by a panel including from National Historic Ships Hannah Cunliffe. Members of The Royal Society of Marine Artists John Scott Martin and David Curtis. John Killens from the Wapping Group of Artists; and David Johnson an art and design education professional. The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organizers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organizers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

List of Prizes*

Baltic Exchange is proud to award the first prize of £1,000 for the best painting depicting the nation’s historic vessels. Since out origins in 1744, we have been an independent source of maritime market information. This award celebrates the artistic portrayal of our rich maritime heritage, honouring the connection between historical integrity and artistic expression. 

Arthur Beale Open Neck Sailors Smock These sailcloth smocks have been designed to be highly practical pieces of work wear. The canvas cuts out cold wind while sailing. They can be used over a tee shirt in warmer weather or over a woolen pullover in the winter. As they are easy to wash and they protect woolens from dirt while undertaking mucky tasks. Two handy front pockets keep tools close to hand. And they are brilliant for artists too!

Daler-Rowney has been inspiring creativity since 1783 with a range of products including, paints and brushes etc. A prize is £120.00 worth of art materials. 

Art Marine The prize for an outstanding painting of a square - rigger £100.00 or gift voucher for a print value of £200.00. In addition to the prize the winner will be offered representation at www.artmarine.co.uk

Classic Sailing are pleased to offer a creative journey aboard pilot cutter TALLULAH in Cornwall. Experience three days of artistic inspiration along the South Coast. Learn from a resident artist and no sailing experience required. Join us for an unforgettable voyage in 2025. 

GRAYHOUND & Guild of Ships We are thrilled to support the Afloat 7 Ashore competition. GRAYHOUND is a replica 18th century ship that offers voyages and cargo runs. The winner of the £500 voucher will be warmly welcomed for the adventure of a lifetime. Guild of Ships is a booking platform for traditional sailing ships and a circular economy service that builds community in the ultra-low-emission sail sector. We look forward to staying connected with the competition. 

Worshipful Company of Shipwrights A prize of £150.00 for the work by a 11to16 year old junior artist. 

Seawhites of Brighton A prize open to 11 to 16 year olds using any medium. The winner will receive a £100.00 voucher for use at our retail website. www.artsaver.co.uk

Reproduction Rights and Copyright
For each work you enter in the Competition you will be asked to grant the RSMA and NHS-UK a non-exclusive, worldwide, royalty-free license to use for two years, and publicly display your work solely in connection with the Competition or linked promotional material including RSMA and NHS-UK websites and without any further notice or remuneration to you. Your entry asks you to provide your name in the format you wish to be used in any acknowledgements.

If your work is selected, we reserve the right to reproduce it for commercial purposes including, but not limited to, calendars, promotional flyers and on social media, by doing so you agree to give the RSMA and NHS-UK a non-exclusive, worldwide, royalty free licence to use, copy, modify, translate and / or adapt, distribute and publicly display your work.

*The prizes must be taken as stated and cannot be deferred. There will be no cash alternatives to the prizes. Any prize remaining unclaimed six months after the closing date of the Competition will be declared void.

Governing Law
Valid wherever legal, the rules of this competition are subject to English law and the parties to any dispute or action shall submit to the exclusive jurisdiction of the English courts.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organizers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organizers To process, store, and utilize the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organizers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to three works per artist may be selected. 

The combined total of the longest dimension of each painting accepted will not exceed 8 feet maximum per artist.

Artists must submit work that has been completed within the last three years and must not have been previously exhibited at Mall Galleries. 

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Subject matter:

Artists may submit work on any subject matter. 

There is a special theme each year, which can be interpreted widely. For 2024, artists are encouraged to contribute a work on the theme 'EAT' - however it is not compulsory. If a work is on the theme, please say so in the artwork description box when applying. 

Acceptable media: 

Oils. The ROI promotes and exhibits work of the highest standard in oil paint.

Water-soluble oil paint is acceptable if framed as an oil, so as not to spoil the general appearance of the exhibition.

Acrylic is no longer accepted.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Artists are encouraged to frame their work. Unframed work may be accepted if on a well-presented box canvas. 

Wide mounts between the painting and frame, as in watercolours, are not acceptable. 

Picture glass is not encouraged.

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Paintings should be completely dry at the time of delivery. 

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Institute. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

Prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public.

Sales

All work must be for sale, except portraits.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £500.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

International Artists:

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at The Royal Scottish Academy Building, The Mound, Edinburgh, EH2 2EL, open to the public between the following dates 11th January - 5th February 2025

Eligibility
All works must be in a water based medium, this includes gouache, acrylic, pen & ink, collage and mixed media as well as traditional watercolour. Works submitted should be suitably presented and able to be hung, with no fixings on the back. Any unsuitable presentation may prejudice the hanging of works. No editioned prints will be accepted.

Restrictions
Up to two works may be entered. One of unlimited size and one small work, maximum dimensions 60cm x 60xm.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
All exhibitors will be charged a commission of 40% on the sale price of work sold in the Exhibition. Please take this into account when pricing your work. All works must be for sale.  Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Submission Fee

£20 for first work. £10 for second work. To be paid at the time of online submission.

Selection & Physical Submissions   

After 3rd December 2024, artists will be required to log in to the OESS system to be advised of works which have been selected, and these works should then be submitted to the RSA Galleries on Artwork Receiving Days 4th and 5th January 2025. Please note any works not adhering to the conditions set out in this document may, at the Discretion of the Council/Hanging Committee, be rejected.

If selected, works must be free of all hooks and clearly marked ‘This Way Up’. A label will be emailed to all selected artists, please attach this to the back of your work. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.
Please also attach a permanent label to your work with name, title, price and a contact phone number.

Data Protection forms will be emailed to artists who have had their work selected, prior to physical submission. Please print this off, complete, and attach to the back of your artwork.

Hanging Fee

There is a £10 hanging fee for each work selected. Payment of hanging fees can be made by cash or card at the RSA on delivery of work or sent in an envelope with the art courier delivering your work. BACS transfer can also be made, via the RSW Exhibitions Administrator by emailing rswexhibitions@robbferguson.co.uk

Please note, if an artwork is not hung for any reason, any hanging fees that have been paid by an artist will be refunded. If necessary the RSW Exhibitions Administrator will arrange this.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected. They will then need to print a label and a Data Protection Form which will be emailed to them. These should be delivered with the artwork if invited to physically submit the work.  The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the RSW will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.

No works can be removed until the Exhibition closes under any circumstances.  All works must be uplifted on the dates stated.  There is no storage of any kind at the RSA and the RSW will not be responsible for storage of any uncollected works.  Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week.

All works must be delivered to the South Entrance (facing National Galleries), Royal Scottish Academy Building, The Mound, Edinburgh. There is no vehicle access at the RSA. Artists should make every attempt to use carriers or to come on foot/by public transport. Group deliveries can be arranged in advance with the RSW Exhibitions Administrator. A registration number will be required and specific time for delivery arranged. 

International Artists

The RSW welcomes submissions from international artists, however there are additional considerations to bear in mind if you choose to submit from abroad. Please read the following information carefully before making your submission. 

VAT REGISTRATION

All non-UK residents are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can before they can sell work in the UK. Registering for a UK VAT number can be done online at www.gov.uk/vat-registration/how-to-register.

If your work is pre-selected then please complete the registration as soon as possible. We must receive your VAT number, or a copy of your email from HMRC indicating the process is underway, by the time of the preselection hand in. 

As stated in our Regulations, all work should be for sale, therefore, failure to supply a valid UK VAT number will lead to the rejection of work. Please note, it can take up to four weeks for the application to be processed so it is important to register as soon as you are pre-selected.

Further information on UK VAT registration and non-established taxable persons (NETPs) can be found at www.gov.uk/government/collections/vat-notices-numerical-order under the section ‘VAT Notice 700/1: should I be registered for VAT?’

If you have any questions about VAT please contact HMRC’s helpline on 0300 200 3700 (UK) or +44 2920 501 261 (abroad). The RSW is unable to provide any assistance with this process, all questions should be directed to HMRC.

DELIVERY & COLLECTION

If you are unable to hand in your pre-selected work(s) in person then you will need to send/ship them to a local courier who can deliver/collect your work(s) on the official collection days and adhere to all the specifications listed in our Regulations.  It is the exhibitor’s responsibility to source a courier and make arrangements directly with them. 

Below is a list of couriers who have delivered to us in the past. Please note – the RSW is not affiliated with any couriers and it is at their discretion if they can assist.

UK/EUROPE

• Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
• Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
• Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK)
• Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
• Fedex - www.fedex.com (worldwide)

It is the artist’s responsibility to organise and pay for all shipping, declare the artwork on your international postage customs declaration form and pay any customs costs your country may impose; this also applies to the return shipping of your work. 

The RSW will not be responsible for any damage sustained to work while in transit and we recommend you take out appropriate insurance. 

PACKAGING OF WORKS

The Regulations state that all packaging should be removed from works before handed in on submission days. 

We appreciate this may be difficult to arrange if delivering from abroad. Where possible a courier should be found who can do this on your behalf. If that is not possible please email the RSW Exhibitions Administrator (rswexhibitions@robbferguson.co.uk) in advance of your delivery and we will advise if we can do this for you. 

Our recommended art couriers Scotland & UK 

–     Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
–      Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)
–      Aardvark Art Services – www.aardvarkartservices.com (UK)

-       ArtCargo - https://artcargo.co.uk/ (UK)
–      Picture Post – picture-post.webnode.com (UK)
 

Due to exhibition Art work submission dates being very early in January 2025 all our recommended art couriers have stated they need artists to make arrangements with them to pick up by 20th December 2024 at the latest. More details will be available on this after online selections have been made.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

The RSW Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

That The Organisers reserve the right to make such changes to the exhibition arrangements and to these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The RSW to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be freely used by The RSW for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting this application you accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility 

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Work must have been completed within two years prior to the exhibition and not have been exhibited previously at Mall Galleries.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Acceptable media: 

All types of pastel including soft pastel, hard pastel, oil pastel, ink pastel, water-based pastel, conté crayons or sticks, sanguine, and other dry mediums that are similar in their application including charcoal, chalk, and pencil.

Mixed media works are welcome where pastel or another dry media is the primary medium. Such work should be submitted with a full description of the media used and any process which has been employed in the finished work beyond drawing and painting, e.g. printing, photography.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

All work must be framed and glazed with picture glass unless a dispensation is applied for and accepted by the Society and Mall Galleries in special circumstances.

Frames should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing.

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery and Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

The selection will be made entirely online and so the image of the work must be representative of the original work to ensure that a fair selection has been made.

The Society reserves the right to refuse any selected work that does not arrive on time, varies substantially from the image submitted or is poorly framed. If withdrawn, work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £400.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions of Entry - Biennial Open 2025: Paper Works 

Section 1: Basic Entry Requirements

• All Applicants, including RWA Academicians - A maximum of 3 works may be submitted per applicant. Up to 3 works could be selected for the final show per applicant.
• Work cannot have been exhibited previously at the RWA.
• Artists are expected to submit recent work.
• All works must be for sale.
• Prices should be predominantly under £10,000
• All entries are subject to a two-stage selection process, and both selection stages will take place online. Artists will be notified after the second stage and selected works will be required to be delivered to the RWA.

Section 2: Cost of Entry

Submission fees are charged per item:

• £22 per item for General Public (£18.33+VAT)
• £16.50 per item for Students (£13.75+VAT)
• £16.50 per item for Friends of the RWA (£13.75+VAT)
• £11.00 per item for RWA Artist Network members (£9.17+VAT)
• RWA Academicians (who pay an annual subscription fee) receive free submission.
• First item free and £16.50 per each further item with a discounted entry code supplied at the RWA’s discretion.

Section 3: Submitting Work

All Entries

• All submissions must be made online using our Online Exhibition Submission System (OESS) which can be accessed via our website or through this link https://royalwestofenglandacademy.oess1.uk/ Please read the OESS user guide located on our website for further assistance. Please note – after making an account on OESS we recommend keeping a record of log in details as they will be needed to access results. Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results, after 1pm on results day 04/12/2024.
• All artists must submit one image of each work. This will be viewed online at pre-selection and final selection stages, therefore please ensure images are as clear as possible.
• Images should be a JPEG or PNG file and should not exceed a maximum size of 5MB. (Please note PDF’s can only be uploaded for installation proposals.)
• If the work is 2D we do not need to see the frame in the image.
• If work is 3D, more than one view may be submitted, so long as they are edited into one image.
• If the work is an installation proposal, the image can be of the installed work or a preparatory piece e.g. sketch or model. Please submit further details of the proposed installation in a .pdf file by 12.00 on 31/10/24. Please contact exhibition@rwa.org.uk for assistance or queries relating to installation proposals.
• Please contact the RWA on 0117 9067601 if unable to access a computer.
• Group entries – please contact exhibition@rwa.org.uk for assistance with a group entry

Section 4: Medium – Admissible Works

4.1 Two-Dimensional Work

• Two-dimensional work must not exceed 214 x 214cm (7ft x 7ft), including the frame.
• The total size of a diptych or triptych must not exceed 214 x 214cm (7ft x 7ft).
• Diptychs or triptychs must be clearly labelled in large letters on the back of the work.
• Diptychs or triptychs must have one title and can only be sold as one work.

Painting, Drawing and Mixed Media

• Reproductions of paintings and drawings, made by any process, are not eligible. This includes reproduction giclée prints.

Printmaking

• All printmaking techniques are eligible e.g. etching, drypoint, collograph, woodcut, lithograph, screen print, digital and photographic.
• Prints may be unique (one-off) pieces or they may be signed, numbered and a limited edition.
• Digital prints are eligible only if it is clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints.
• Artists are permitted to sell unframed multiples of selected work. Please see Section 12: Sale of Work.

4.2 Three-Dimensional Work

Sculpture

• The maximum floor space for sculpture is 1m x 1m (3.3 x 3.3ft).
• Please include any specific display instructions in Special Instructions.
• Artists are permitted to sell multiples of selected work. Please see Section 12: Sale of Work.
• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The RWA's decision is final.
• Sculptures must weigh no more than 50kg.
• When submitting sculpture, please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final.

Installation

• Deadline: 31 October, midday, for installation proposals
• Maximum recommended size is 2m x 2m (6.6 x 6.6ft).
• Please submit a .pdf file with full details of the proposed installation including any technical requirements. The selectors may contact pre-selected artists in w/c 4 November for an individual discussion prior to making a final selection.
• Please note that selected artists must include full instructions for assembly and display with their entry. All works are assembled and installed by RWA Technicians.
• Installation components must not weigh more than 50kg.
• Please contact the RWA at exhibition@rwa.org.uk if unsure whether an entry adheres to the Terms and Conditions.

4.3 Artist Books

• Artist books are permitted for entry.
• Please include display instructions in Special Instructions if necessary.
• Overall size must adhere to size restrictions.

4.4 Architecture

• Architectural entries can incorporate drawings on paper, sketches and plans as well as paper architectural models.
• For architectural models size restrictions apply as per sculpture.
• Architects can enter as individuals or as a practice. The maximum number of entries applies in both cases.

4.5 Moving Image   

How to enter Moving Image Works

• Entries should be made online as per entry guidelines.
• At this stage of the process we do not need video files, only a URL to the video online, but if work is selected, files should be submitted in the following file format: QuickTime Pro. Res. 422 (HD or 1920 x 1080 preferred, aspect ratio 16:9). Files not submitted in this format are not valid. More information about this will be provided after results day.
• A still image should be included as part of the submission, and, a URL to YouTube or Vimeo, and make sure the video is set to public viewing, or password protected viewing.
• If artists are unable to provide a URL we ask to please email exhibition@rwa.org.uk to enquire about sending a file transfer

Moving Image Regulations

• Moving image works must be a maximum duration of 3 minutes in length.
• Single screen works or single channel works only.
• Moving image works must share the focus of the call e.g. paper animation. Please contact exhibition@rwa.org.uk if unsure whether an entry adheres to the Terms and Conditions.
• Title screens or credits are not required as part of the file. The RWA will format these in adherence to house style using the information have entered online. Any additional artists/practitioners/funders that need to be credited on the work label should be included on the OESS system under ‘Artwork collaboration’.
• Work will be shown on a flat screen 43inch monitor and may be looped in sequence with other works if space demands.
• Sound will be played through headphones only.
• Artists will be asked to provide a transcript of any spoken word where applicable.

Section 5: Works Inadmissible

• Works in frames or on stretchers to which mirror plates cannot be easily fixed.
• Unframed works on paper that are unframed for reasons that are not aesthetic (see Section 6: Frames and Fixings).
• Reproduction prints which are made to accurately reproduce an already created original image such as a painting, drawing or etching.
• Due to installation limitations, we are unable to accept site-specific work entries.
• Work containing offensive material. Please note that the decision of what constitutes offensive material is at the discretion of the RWA.
• Works that require regular maintenance by gallery staff, e.g. with parts that must be refilled, refreshed or replaced.
• Works deemed by the RWA to be a health and safety risk e.g. containing untreated natural materials which may bring pests into the building. Please note that the identification of a health and safety risk is at the discretion of the RWA.
• Please note that the above conditions apply to all submission and may override the guarantee of entry for work created by RWA Academicians, if this work is deemed inadmissible for any of the reasons stated above.
  
   

Section 6: Frames and Fixings

• All framed work will be hung using mirror plates, therefore please ensure work is suitably framed.
• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks.
• The RWA will attach all relevant fixings to all placed works for hanging.
• Where a work has a metal frame, the artist must include the original fixings with their entry.
• Artists are requested not to use perspex in framing as it scratches easily.
• Unframed work is acceptable where the decision has been made for aesthetic reasons. Please email exhibition@rwa.org.uk if you would like to check your framing will be acceptable.
• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry.

Section 7: Labelling Your Work

• Labels must be printed out from your OESS account on thin white card for each piece. This enables us to record that your work has entered the building.
• The label should be securely attached to the work with a thin piece of string, preferably with staples or strong tape. Please do not use thick cord, rope or twine as this makes it difficult to tuck the label behind the work once it has been hung.
• The string should be long enough to hang in front of the work when wall or plinth-mounted.
• The artist’s name, and title of work should also be written clearly on the back of the work.
• The top of all 2D works should be clearly marked on the back to show the correct orientation.

Section 8: Delivery and Packaging

• Artists will be required to bring in works during the Hand-In days: 11-13 January, 10am – 4pm. There will be bookable slots and artists will be informed about this closer to the time
• Works should arrive unwrapped. If you are delivering your work in person there will be space to unwrap your work on delivery. Packaging must then be removed from the RWA by the artist.
• Fragile work may remain wrapped in a way that does not obscure the work during placing.
• If your work is particularly large or heavy, please bring another person to assist wherever possible.

Section 9: International Entries

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work.
• The RWA will not take responsibility for liaising with customs or external couriers, and all fees and duties must be paid in full by the artist.
• Work should be suitably packaged for international transport. Work will not be packaged for return by RWA staff.

Section 10: Transport 

We encourage artists to deliver selected works for display to the RWA in person or with a named representative. The RWA does not offer a bookable courier service for Biennial Open exhibitions but we are happy to receive works sent by courier during the hand-in days specified below:

• If you are arranging a courier, please ensure the work is delivered on one of our hand in days (11-13 January 2025, 10am - 4pm) and notify us in advance by emailing exhibition@rwa.org.uk
• Please note the RWA will not cover any costs associated with the transport of works, including the cost of packing, shipping, import or postage.
• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises. We cannot guarantee that works sent by post will be safely received.
• The RWA will label work for collection by couriers at the end of the exhibition but cannot take responsibility for any damage caused on collection or during transit. Artists are advised to request that couriers provide adequate packaging for transport.

Section 11: Confirmation of Results

• It is the artist’s responsibility to check their results online on the OESS platform after Wednesday 4 December, 13.00.
• The RWA does NOT send emails confirming results.
• The RWA is not responsible for an artist’s failure to receive results.

Section 12: Sale of Work

Exhibited Artwork

• Selling prices must be rounded to the nearest pound.
• Artists must state the catalogue selling price on their submission. Please note this is not the amount they will receive if the work sells. The catalogue selling price includes the RWA’s commission of 35%+VAT (totalling 42%) and it is the artist’s responsibility to take this into account when setting their price.
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be advised of sales, and payment to the artist will be made usually within a month of the sale provided that full payment has been received from the purchaser.
• If an artwork is purchased through the Own Art scheme then please note that payment will be made 1 month after the exhibition finishes. On some occasions an Own Art payment will take slightly longer than this, but artists will be informed if this is the case.

Multiples of Exhibited Artwork

• Unframed digital prints can only be sold if the exhibited work is a digital print.
• The sale of giclée prints of original artwork is not permitted.
• Selling prices must be rounded to the nearest pound.
• All multiples are sold unframed. Please ensure the price entered reflects this.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
• The artist is responsible for all postage or delivery costs to the purchaser in the case of multiples, so please factor this in when pricing your editions.
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA.
• Payment to the artist will be made usually within a month of the sale provided that the work has been posted.
• In the case of editions, it is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email. Please do not send editions to the RWA as we do not have storage space to accommodate them.

Section 13: Collecting Your Work

• Work can be collected from the RWA on Saturday 3 and Sunday 4 May 2025 10am – 4pm. Artists will be reminded about this and asked to book a collection slot prior to the close of the exhibition.
• In order to collect your work please bring with you a form of ID.
• If a third party is collecting work on your behalf, they must bring ID with them and the artist must email exhibition@rwa.org.uk to confirm they give their permission for this. Work will not be released without this authority.
• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at exhibition@rwa.org.uk with details of the collection.
• Unsold works that have not been collected by 4pm on 4 May 2025 will incur a storage charge of £15 per work per week.
• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition to the RWA as an independent charity.

Section 14: Insurance and Damage to Work

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the Academy. (Please note that this is due to the volume of works received and the tight timeframe for installation, which means that the RWA is not able to condition report all works on entry.)
• Work must be insured by the artist from the point of collection if you are using regional transport.
• The utmost care will be taken of all works sent in for exhibition, however neither the Academy, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused.

Section 15: Copyright

• Copyright remains with the artist; however, by registering online and agreeing to the terms and conditions the artist agrees that their work can be used for the promotion of the RWA and its exhibitions.
• If an artist does not own all of the rights, title and interest in and to a Work, the RWA must be expressly informed in writing of all relevant details concerning all other third parties’ rights to that Work. The artist shall indemnify the RWA against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work or any rights in the Work, including intellectual property rights.

Section 16: Withdrawal of entry

• Entries can be withdrawn any point up to the submission deadline (extended) of 18 November / (31 October in the case of installation proposals).
• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission.
• Refunds of entry fees are not permitted, therefore please ensure your work meets the RWA entry criteria before submitting and contact exhibition@rwa.org.uk with any related queries.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy